Stewardship Coordinator

    • Job Tracking ID: 512400-764518
    • Job Location: Milwaukee, WI
    • Job Level: Mid Career (2+ years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: March 24, 2021
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
    • Average Weekly Hours: Full Time Exempt
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Job Description:

Job Summary:

The Stewardship Coordinator is a key member of the Development team helping to raise the organization’s $5M+ Annual Fund and to identify prospects for potential major gifts and initiatives. The Stewardship Coordinator will be thoughtful about engaging and cultivating core donors to the organization, inspiring them to grow their involvement, and supporting BGCGM with renewed or upgraded monetary gifts.


  • Manage a portfolio of 300-400 donors who have provided past support to the Clubs and a small number of identified prospects.
  • Raise a minimum of $1M in unrestricted funding towards the Annual Fund goal with a focus on recapturing lapsed donors, as well as retaining and growing current donors.
  • Create, execute, and evaluate a personal fundraising plan for their portfolio and refresh annually.
    • Develop engagement plans that can be used for specific donor groups (e.g., current donors, event donors, lapsed donors) using primarily handwritten notes, emails, and phone calls.
    • Identify donors that are ready for higher level and more personalized strategies to be managed by a Philanthropy Officer.
    • Target 15-20 interactive touchpoints with donors every week.
  • Complete pre-call planner in advance of meetings to plan strategy, and capture notes and next steps in Raiser’s Edge database.
  • Create and execute stewardship program in partnership with Director of Development-Donor Relations, Grants & Fundraising Communications Manager, and Marketing team to ensure donors receive meaningful donor-centric stewardship touchpoints throughout the year.
  • Work collaboratively with peers in the Development Department throughout the donor cycle to understand donor giving history & interests, requesting research from the Data Services & Prospect Research Manager, preparing asks, proposals, and ensuring reporting is completed by the Grants & Fundraising Communications Manager, and ensuring gifts are properly processed, acknowledged, and stewarded working with the Data Services & Prospect Research Manager and the Development Coordinator.
  • Work collaboratively within the Development Department to develop and refine donor giving circle programs and ensure benefits for the donors in their portfolio are delivered.
  • Work with the Director of Development-Donor Relations to incorporate strategies using influencers from the Development Committee, Board of Trustees, and other volunteers.
  • Meet regularly with Director of Development-Donor Relations and VP of Development to assess account plans, review strategies, and track progress.
  • Work with senior leadership and the Development team, providing background and context on partnerships and community events that may influence solicitations and future conversations with area leaders and organizations.
  • Serve as spokesperson for the organization through media interviews, public speaking, networking events, board of trustees interactions and donor meetings.
  • Demonstrate and communicate BGCGM philosophy, objectives, standards, and programs through all methods available to members, their parents, and the general public. Provide quality program activities that are inclusive, welcoming, respectful and responsive to the diversity of members, families and community.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Experience and Skills

Education and/or Certification Requirements:

  • A Bachelor’s degree from an accredited college or university preferred.

Skills and Experience:

  • A minimum two years of experience in a nonprofit or sales environment, specifically with experience with personal solicitations and/or direct involvement with annual fundraising.
  • Experience in donor stewardship is preferred.
  • Technology and computer literacy is essential. Applicant must be proficient in Microsoft Office programs and fundraising database experience (e.g., Raiser’s Edge NXT) is preferred.
  • The ideal candidate will be an entrepreneurial, self-motivated professional with the understanding and knowledge of fundraising. Applicants should be able to think and act independently and creatively to significantly broaden the organization’s relationships with donors and have the ability to work with colleagues across the organization, including executive staff and Board of Trustee members, and to establish and foster relationships that encourage a collaborative work environment.
  • Valid WI driver’s license, good driving record, and meet State required automobile insurance minimums.

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