Grant Accountant

    • Job Tracking ID: 512400-730627
    • Job Location: Milwaukee, WI
    • Job Level: Mid Career (2+ years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: April 22, 2020
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
    • Average Weekly Hours: Full Time Exempt
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Job Description:

Job Summary:

Prepare grant reports and budgets for direct grant activities, review grant reports submitted by grant sub-recipients, assess and uphold compliance with uniform guidance and financial internal controls, and follow-up on questions and/or data/documentation needed to process grant payments. Responsible for taking ownership of assigned grants, maintaining a grants reporting status log and communicating the status of the reports to supervisor and other key stakeholders. This position will also be responsible for observing and recording the reporting procedures to ensure proper controls are in place for cross training purposes. The Grant Accountant will work closely with the finance and government affairs teams, will report directly to the Manager of Financial Planning, Reporting & Analysis.


  • Accountable for operation of grant accounting functions, including
    • preparing grant budgets and budget amendments.
    • preparing grant reports.
    • reviewing grant reports submitted by sub-recipients.
    • submitting grant reports for payment processing to sub-recipients.
  • Assist in monitoring of compliance with grant contracts and government guidelines.
  • Apply and uphold federal uniform guidance regulations and internal controls for report review and grant payment processing.
  • Develop and maintain strong working relationships with staff at the Boys & Girls Clubs of Greater Milwaukee and all sub-recipient organizations.
  • Communicate and follow-up with stakeholders and sub-recipients for the purpose of
    • staying in compliance with uniform guidance and internal controls
    • promptly processing grant reports and payments to sub-recipients
  • Maintain a grant reporting status log and communicate status of reporting to key stakeholders
  • Maintain documentation for current grant reporting procedures
  • Make recommendations and implement approved procedure changes for grant reporting processing to focus on maximizing reporting efficiency.
  • Work closely with the
    • Manager of Financial Planning, Reporting & Analysis
    • Director of Guidance and Prevention
    • Financial staff at sub-recipient organizations
  • Distribute financial/cost reports to funding sources, as well as internal directors and other key personnel.
  • Assist with month and year end close as well as grant award close reports.
  • Assist in the preparation of the annual audit including the Schedule of Expenditures of Federal Awards (SEFA)
  • Assist in the reconciliation of grant receivables.
  • Assist in the development and delivery of grant reporting and compliance training for sub-recipients.
  • Must participate in required trainings, including those needed to stay current in knowledge of uniform guidance compliance and grant financial reporting.
  • Assist the CFO and Controller with miscellaneous projects as they arise. These projects may consist of, but are not limited to: budget preparation and analysis, month end internal financial reporting, and miscellaneous account reconciliations.
  • Other assigned duties as assigned.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Position Status:

This position is dependent on continued grant funding which is currently secured through June 2021.

Experience and Skills

Education Requirements:

  • Bachelor’s Degree in accounting or business administration.

Experience Requirements:

  • Two years (minimum) experience in general accounting / finance.
  • Grant accounting experience highly desired.


  • Strong computer skills using general ledger, e-mail, and Microsoft products with an intermediate level of proficiency in excel highly desired.
  • Above average communication skills and a commitment to a team oriented approach to providing superior levels of finance services to the Boys & Girls Clubs of Greater Milwaukee.

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