Program Manager-Early Childhood Education, Early Literacy (81st St)

    • Job Tracking ID: 512400-723116
    • Job Location: Milwaukee, WI
    • Job Level: Mid Career (2+ years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: February 13, 2020
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
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Job Description:

Job Summary:

Manages the daily implementation of outcome driven Early Literacy programming in the Education core service area. Supervises and coordinates early literacy tutors during day school hours. Coordinates the schedules at the school site, trains the tutors, tracks participant data, and generates reports as needed.

Job Responsibilities:

Supervise a staff of 5 to 10 tutors in implementing an early literacy tutoring program during the day school within a Milwaukee Public School. Coordinate tutoring schedule and support the family engagement coordinator with family events/activities. Model reading instruction, observe lessons and review lesson plans and student binders.

Maintain tutor files as needed.

Create and use a print-rich literacy environment that is conducive to early reading instruction. Research, purchase, and maintain resources and materials.

Organizes, directs and supervises the daily implementation of program delivery, including staffing, program scheduling, workflow, building access and program implementation space needs.

Manages the program staff and volunteers according to the policies and procedures developed by BGCGM.

Maintains accurate documentation of program implementation and prepares timely reports.

Adheres to the Club’s loss-control and risk-management program and reports accidents and losses (verbally and in writing) to their supervisor immediately.

Inspects program supplies regularly and facilitates replacement of supplies to ensure they are fully stocked with necessary tools/resources.

Ensure proper documentation of all issues and incidents related to membership/program participant management.

Work with teachers, family engagement coordinators and tutors to ensure that parents receive information on their child’s progress and how best to support their child’s achievement.

Supports and assists with site visits.

Maintain a positive relationship with local neighborhood associations, youth serving agencies, and related education networks.

Use reporting tools for monitoring and tracking accountabilities related to program implementation.

Generate monthly, quarterly, and/or annual reports as requested. Must meet all deadlines.

Provide ongoing training for tutors. Train and supervise staff within the program.

Conduct regular meetings with staff to ensure proper and timely communication.

Communicate critical information associated with program implementation.

Conduct annual performance evaluation process for all direct reports utilizing the format instituted by the Human Resource department.

Responsible for ensuring program achieves deliverables and outcomes. Must participate in required trainings by the Club, County, State and/or funders.

Responsible for monitoring staff training requirements and encourage staff to attend required trainings.

Participates in continuing education opportunities.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Experience and Skills


Fiscal management skills.

High level of creativity and problem-solving ability. Demonstrated examples of managing through crisis.

Advanced computer skills and ability to utilize Excel and agency software for tracking attendance, membership, sessions, and progress. Ability to learn and utilize new technologies and apply technology to communication, logistics and other key job tasks.

Ability to inspire and empower youth as they participate in programs that address both the needs and interests of the members served.


Teaching Certification preferred.

BA/BS preferred.

Preferred Experience:

Experience in the education system, a school or a non-profit.

Experience with teaching literacy.

Experience with program management and implementation.

Experience in delivery of youth work and programming for young people between the ages of 4-18.

Experience organizing, directing, and coordinating program implementation including supervision, recruitment, and retention.

CPR Certification (Adult, Child, and Infant) preferred or attend and successfully complete certification within first six months of employment.

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