Associate Director of Grants Administration

    • Job Tracking ID: 512400-687313
    • Job Location: Milwaukee, WI
    • Job Level: Mid Career (2+ years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: June 04, 2019
    • Years of Experience: 5 - 7 Years
    • Starting Date: ASAP
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Job Description:

Job Summary:

Under the direct supervision of the VP-Government Affairs, the Associate Director of Grants Administration is responsible for the search, development and execution of government-based grant applications supporting the priorities of the Boys & Girls Clubs of Greater Milwaukee. This individual will provide support to the Government Affairs Department, Operations Department, Program Department, and Finance Department to ensure successful performance of all government contracts from point of application to close of contract. This individual will play a key role in developing proposal content and provide directional vision on new initiatives and funding strategy. Ability to handle the pressures of deadline-driven work is critical.


  • Maintain comprehensive, up-to-date knowledge of local, state, and federal funding programs and opportunities, including aggressive and regular review and navigation of a cadre of grant search engines.
  • Engage in a collaborative work style that enables open and regular communication and coordination with all facets of the agency and especially those programs assigned to this individual.
  • Responsible for researching grant opportunities, developing programs, and writing grant proposals. Responsible for planning and monitoring grant-funded programs.
  • Research best practices, including and especially evidence-based practices, to model in our grant-based program plans.
  • Plan and complete funding proposals seeking support from a myriad of sources: local, state, and federal.
  • Work with project-based teams to ensure an accurate, timely, efficient, and transparent process for the entire grant life cycle, from proposal to close of contract.
  • Work with Program and Finance staff to maintain all grant agreements and MOU’s pertaining to grant awards.
  • In coordination with the Director of Compliance, serve as a key agency resource on grant compliance and interpretations of applicable regulations, policies, and procedures.
  • Assist the Program and Finance teams in managing the invoicing and expense tracking of all partner agencies involved in grant-based programs to ensure the timely spend down of awards.
  • Provides on-going support to Club staff and completes required grant reports.
  • Collaborates with the Finance Department to track, monitor, and amend grant budgets as needed. Assist with grants management tasks as needed.
  • Ensure great verbal and written communication and relationship development with assigned funding agencies.
  • Assist in the training of Club staff to successfully address grant objectives, and assist in the ongoing oversight and management of grant program objectives and budget spending priorities.
  • Develops and maintains cooperative working relationships with partnership organizations to maximize services and programs.
  • Responsible for providing great customer service and quality communication with our funders and their representatives.
  • With Club staff, assist in the planning and implementation grant-funded programs. Provide on-going monitoring and support of these and other grant-based programs.
  • Create solutions to promote the growth and development of the agency.
  • Adhere to organizational policies and procedures as described in the BGCGM Employee Handbook.

Experience and Skills

Education Requirements:

  • Bachelor’s Degree in an appropriate field is required. Master’s or equivalent experience preferred.

Experience Requirements:

  • Five years full-time experience coordinating multi-faceted programs and initiatives. Demonstrated ability to write technical, restricted grant proposals that have secured 6-digit awards.
  • Three-plus years of grantsmanship experience is preferred


  • Strong background in grant development, partnership building and program implementation.
  • Strong project management and time management skills; highly organized and detail-oriented.
  • Background in program planning, staff training, and program support, monitoring, and management.
  • Excellent team-building skills
  • Experience with evaluation using research-based and evidence-proven curricula and methodologies.
  • Extensive knowledge of financial and program reporting requirements for federally and privately funded initiatives.
  • Must have a valid WI driver’s license, good driving record, and meets state required automobile insurance minimums.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

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